Privacy Policy for Organization Culture Initiatives

As an Indigenous-owned company, Organization Culture Initiatives, a division of Bee Four Inc. (OCI) is especially committed to protecting the privacy and security of your personal information. This privacy policy explains how we collect, use, share, and safeguard your personal information when you visit our website, www.oci.solutions, or use our services. This privacy policy also explains how we comply with the applicable federal and provincial privacy laws in Canada.

What Information Do We Collect?

We only collect the minimum amount of information from you that is necessary for our purposes. This information may include:

• Contact information: This is information that can be used to identify you as an individual, such as your name, email address, phone number, or postal address. We may collect this information when you register for an account, subscribe to our newsletter, purchase our products or services, participate in our surveys or promotions, contact us for inquiries or feedback, or otherwise interact with us.
• Payment information: This is information that is required to process your transactions, such as your credit card number, expiration date, security code, or billing address. We may need to collect this information when you purchase our products or services, as we cannot accept cash payments for our courses.
• Device information: This is information that relates to the device you use to access our website or services, such as your browser type, device type, operating system, IP address, or location data. We may collect this information automatically when you visit our website or use our services. (This happens for every site on the internet).
• Usage information: This is information that reflects how you use our website or services, such as your browsing history, search queries, preferences, interests, or behavior. We may collect this information automatically when you visit our website or use our services. We may also use cookies and other tracking technologies to collect and store this information which you can turn off at any time.

How Do We Use Your Information?

We only use your information for the specific purposes that you consent to. These purposes may include:

• To provide and improve our products and services for you: We use your information to deliver the products and services you request, process your transactions, communicate with you about your orders or subscriptions, respond to your inquiries or feedback, and enhance the quality and functionality of our website and services.
• To personalize your experience with us: We use your information to tailor our website and services to your preferences and interests, provide you with relevant content and offers, and measure the effectiveness of our communications with you, inclusive of issuing Certificates of Completion.
• To protect your rights and interests: We use your information to prevent fraud, abuse, or unauthorized access to our website and services, enforce our terms and conditions, comply with legal obligations, resolve disputes, and protect our rights and property.

How Do We Share Your Information?

We only share your information with trusted third parties who respect your privacy and comply with our standards. These third parties may include:

• Service providers: These are third-party service providers who perform functions on our behalf, such as hosting, payment processing, analytics, marketing, or customer service. These service providers are contractually obligated to protect your information and only use it for the purposes we specify, and we have been very strict about who we have chosen to provide OCI services.
• Affiliates and partners: We won’t. Period. Anything you ever receive from OCI will come directly from us as informative, empowering information. If you are ever solicited by someone claiming to be a partner of OCI without our previous announcement, please let [email protected] know so that we can report them to the Privacy Commissioner of Canada immediately.
• Law enforcement and legal authorities: These are law enforcement and legal authorities if we believe it is necessary to comply with a law, regulation, court order, subpoena, warrant, or legal request; to protect our rights and interests; to prevent or investigate illegal or fraudulent activities; or to protect the safety of any person.

What Are Your Choices and Rights?

You have the following choices and rights regarding your information:

• Access and update: You can access and update your personal information by logging into your account or contacting us.
• Delete and deactivate: You can delete your personal information or deactivate your account by contacting us. Please note that some of your information may remain in our records for legal or operational purposes.
• Opt out: You can opt out of receiving marketing communications from us or our affiliates and partners by following the instructions in their messages or contacting us. You can also opt out of certain cookies and tracking technologies by adjusting your browser settings or using third-party tools.
• Object and restrict: You can object to or restrict our use of your personal information for certain purposes by contacting us.
• Data portability: You can request a copy of your personal information in a machine-readable format by contacting us.

How Do We Protect Your Information?

We take reasonable measures to protect your information from unauthorized access, use, disclosure, modification, or destruction. These measures include using encryption, firewalls, passwords, and other security technologies. However, no method of transmission or storage is completely secure. Therefore, we cannot guarantee the absolute security of your information because even the largest, safest companies in the world have experienced data breach by bad actors. That said, we have partnered with the best as protection of information is ultimately an Indigenous world view.

How Long Do We Keep Your Information?

We keep your information for as long as necessary to fulfill the purposes for which we collected it, unless otherwise required by law. When we no longer need your information, we will delete it or anonymize it in accordance with our data retention policy. Long story short, we will keep your information while you take our courses (so that you can get certified), and we’ll keep you on our mailing list as long as you wish to receive monthly information on current Indigenous matters.

How Do We Handle Children’s Privacy?

Our website and services are not intended for children under the age of 13. We do not knowingly collect or solicit personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will delete it as soon as possible. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us. OCI has assisted in the development of resources for grade five curriculums, so if you would like assistance as a parent or guardian speaking with your child about Truth and Reconciliation, don’t hesitate to reach out!

How Do We Comply with Canadian Privacy Laws?

We comply with the applicable federal and provincial privacy laws in Canada, such as the Personal Information Protection and Electronic Documents Act (PIPEDA) and the provincial privacy acts of Alberta, British Columbia, and Quebec. These laws regulate how we collect, use, and disclose personal information in the course of our commercial activities. They also provide individuals with rights to access, correct, and challenge their personal information. If you have any questions or complaints about our compliance with these laws, please contact us or the Office of the Privacy Commissioner of Canada.

How Do We Update This Privacy Policy?

We may update this privacy policy from time to time to reflect changes in our practices, laws, or regulations. We will notify you of any material changes by posting the updated privacy policy on our website or sending you an email. Your continued use of our website or services after the effective date of the updated privacy policy constitutes your acceptance of the changes.

How Do You Contact Us?

If you have any questions or concerns about this privacy policy or your information, please contact us at:

Organization Culture Initiatives: [email protected]

This privacy policy was last updated on July 30, 2023.